Guest data, mailing lists, ticketing, invitations, live translation, admission, voting, and networking – from the first save-the-date email to the last feedback.
Invitations, tickets, guest lists, admission scans, and follow-up remain connected from the first send to the final export.
Personalized email invitations, accept or decline with one click. The event goes directly into the calendar, the ticket into the wallet – no detours, no app installation. Those who accept can optionally design their own name tag and see – if activated – who else is attending in advance. This is how networking begins before the event even starts.
Free or paid tickets with categories, limits, and integrated payment processing – payout directly to the operator's account. Hidden tickets can be specifically unlocked by code.
Check tickets via smartphone or external scanner – valid or not, in real-time. Keep track of tasks and record notes directly at the entrance.
Sales, check-ins, attendance, and revenue – all visible in real-time as the event progresses. This allows you to track occupancy and earnings at any time and make immediate decisions based directly on the figures.
Organize guests into groups such as VIP or press, assign companions, and record details like catering or accommodation. Waiting lists, status-dependent reminders, and emails – for instance, upon confirmation or admission – run fully automatically, from pre-event reminders to follow-ups.
Event pages, invitations, tickets, and admission confirmations use the selected language of the guests.
The original language is streamed live – so the presentation can be followed even during breaks. In parallel, Scoutello translates into up to 31 languages, each as audio and as text for reading along. Deaf and hard-of-hearing guests can easily follow along via live subtitles – accessibility, which otherwise often means considerable additional effort, is built in from the start. Guests ask questions in their own language; the co-moderator sees them and forwards the most important ones to the podium. Afterwards, a complete transcript of the recording is also available.
Whether in the browser via Scoutello, via the app (especially reliable) or with an external scanner – every QR code is checked in milliseconds, regardless of whether it comes from a sold ticket or from the guest list. Everything operates from the same list. If someone forgets their ticket, it can be easily found at the entrance using the search function.
If the name tag function is active, the tag comes directly from the printer – upon request, even designed by the guest themselves.
With the Who is here? option, guests see who is coming during registration and who has already arrived on site – so networking starts before the first handshake.
New
Organizers start the live stream – and guests find it exactly where they bought or confirmed their ticket. It couldn't be simpler: no additional link, no app. The original audio is live streamed and simultaneously translated into up to 31 languages – as audio to listen to and as text to read along, directly on their own smartphone.
For more, guests enter through the event web app – with all additional features in one place.
Accessible for the Deaf
For those who cannot hear, the complete event feed can be read in real-time – enabling participation that would otherwise require complex organization.
Questions in Any Language
Guests can ask questions in their own language; the co-moderator sees them translated and forwards the most important ones to the panel.
Summary at the End
At the end, Scoutello summarizes the most important information – ideal for anyone who missed something or joined later.
31 supported languages
Content in Scoutello is automatically transferred to all supported languages after each update. Tours, event details, guest services, and AI responses remain linked to a common source instead of separate text versions.
One workspace for every event format – from invitations and ticket sales through check-in to on-site communication.
Private guest lists, RSVP, and waitlists for company gatherings, member events, and partner meetings.
Ticket tiers, capacity limits, box office mode, and fast scanning for high-volume doors.
Multi-day passes, day tickets, exhibitor access, and different access levels in one guest list.
Free registration, paid entry, on-site sales, and simple admission flows for outdoor formats.
Site Map
The map immediately shows where relevant areas are located and how guests can find the right way.
Convey spatial structure at a glance and reduce search effort.
Clearly mark entrances, stages, service points, or partner areas.
Clear wayfinding relieves the on-site team and improves the visitor experience.
Networking
Suggest relevant contacts by interest, role, or purpose so conversations start with useful context.
Guests and attendees see people with shared topics, bookings, or business goals.
Role, interests, and goals are visible before the first message or meeting.
Use matching for conferences, hosted partner events, member meetings, or internal gatherings.
Raffle
Run simple giveaways that invite participation and create a structured list for follow-up.
Guests enter in a few taps inside the same web app they already use.
Use a prize, tasting, upgrade, or event benefit to start more qualified conversations.
Participation data stays structured, so teams can contact interested guests after the moment has passed.
Polls
Launch polls in seconds, show results live, and turn audience signals into decisions before the room moves on.
Questions appear at the right moment so attendees can respond while the topic is fresh.
Use single choice, multiple choice, prioritization, or open feedback depending on the session goal.
Moderators and event teams see how the audience responds without waiting for post-event reports.
Guest Web App
Where guests bought or confirmed their ticket, they go straight to the web app – with all event info in 31 languages and an AI guide.
Branding, program, speakers, and information remain tailored to the event – from networking to trade fairs and festivals.
The same link on tickets, invitations, screens, and emails leads guests directly to the correct event web app.
Program changes, maps, and notices are adjusted once in the workspace and immediately reach all guest touchpoints.
Automatic translation keeps the program, live stream, and Q&A readable in the languages guests need.
What's included?
No module jungle, no hidden costs - web apps, tours, events, CRM, AI assistant, and 31 languages all included in one subscription.
Select usage quantity
€540.00 / Year
Ticket prices
€0.50 per ticket
In addition to this amount, processing fees from our partner will be deducted. No fees apply to free tickets.
Live feed translation
€10 per language per hour
For live event feeds with real-time translation into each selected language.
All prices net plus VAT
Maps, Chat, Media, Surveys, Alerts, Offers, and content blocks adapt to any event format.
A text block with various formatting options
A link to an external website
A PDF that can be viewed directly on our site
Links another web app or creates a sub-page
Supports image uploads by editorial staff and guests
Flashes screens in defined patterns, e.g., during concerts
Displays a multi-day weather forecast for the web app location.
Embedded FAQ section with expandable questions and answers.
Embed a track, set/playlist, or user from SoundCloud here
Add a public Spotify link to embed music, podcasts, and artist profiles.
Embed a public Instagram profile in the web app.
A Scoutello tour
Displays selected contacts of the organization
Various places can be presented
A filtered selection of events
Show curated day plans in a tile.
Shows nearby experiences around a selected location
A chatroom for posts, comments, and reactions
Shows offers from organizations or selected places
A question embedded directly on the web app
A space to connect and discover other participants
Sends notifications to subscribed individuals, such as announcements and reminders
Creation of a raffle for visitors
Newsletter registration module
Link an existing contact form and collect customer details
Multiple points can be marked on an image and provided with information
A quiz that can be played with others